Claim Your GST Refund with a Well-Prepared Application
Claim your GST refund with Vibence. Professionals prepare refund applications for exports, inverted duty, excess cash balance and track them to the end.
- Fixed, itemised price
- Partner CA / CS / advocate
- Free Ambition Pro for 12 months
GST Refund Filing at a glance
- Professional fee
- Quote on request, confirmed before you pay
- Typical timeline
- Refund processing depends on government review and the completeness of the claim; the law sets time limits for sanction, but actual timelines vary by jurisdiction and case.
- Who handles it
- A qualified professional from the Vibence partner network
- Documents
- GST portal login credentials, Export invoices, shipping bills or bills of export, Bank realisation certificates or foreign inward remittance records for services and more
- Included free
- Free Ambition Pro for 12 months and domains at cost
Last reviewed October 2026
GST refunds release money that would otherwise stay locked with the government. Exporters who supply under an LUT can claim refund of unutilised input tax credit. Those who export on payment of IGST can claim refund of the tax paid. Businesses with an inverted duty structure, where tax on inputs is higher than tax on outputs, may also be eligible. Refunds of excess cash in the electronic ledger and of tax paid by mistake are possible too.
Qualified professionals from the Vibence partner network check whether you qualify, calculate the eligible amount using the prescribed formula and prepare the application in Form GST RFD-01 with the supporting statements. They respond to deficiency memos and queries from the officer and track the claim until it is sanctioned or a decision is issued. Refund outcomes depend on the department, but a complete, well-documented claim reduces avoidable delays.
Who this is for
- Exporters of goods or services under an LUT
- Exporters who paid IGST on their shipments
- Manufacturers facing an inverted duty structure
- Suppliers to SEZ units and developers
- Businesses with excess balance in the electronic cash ledger
Unlocked working capital
Eligible tax and credit is claimed back into your business.
Correct calculation
The refund amount is worked out using the formula the rules prescribe.
Complete documentation
Statements and invoices are compiled to reduce deficiency memos.
Active follow-up
Queries are answered and the claim is tracked through each stage.
What's included
- Eligibility review and identification of the refund category
- Calculation of the eligible refund amount
- Preparation of the refund application in Form GST RFD-01
- Compilation of invoices, statements and declarations
- Replies to deficiency memos and officer queries
- Tracking of the claim until sanction or a decision is issued
We confirm an itemised fixed price for your exact case before any payment.
Get my quote- Free Ambition Pro for 12 months
- Domains at cost
There is no government fee for filing a GST refund application; professional fees are quoted based on the refund type and GST at the applicable rate is extra.
Documents you'll need
- GST portal login credentials
- Export invoices, shipping bills or bills of export
- Bank realisation certificates or foreign inward remittance records for services
- LUT acknowledgement for the relevant period, if applicable
- Purchase invoices and input tax credit details
- GSTR-1 and GSTR-3B for the refund period
- Endorsements from the SEZ officer, for SEZ supplies
Refund processing depends on government review and the completeness of the claim; the law sets time limits for sanction, but actual timelines vary by jurisdiction and case.
There is no government fee for filing a GST refund application; professional fees are quoted based on the refund type and GST at the applicable rate is extra.
Qualified professionals from the Vibence partner network, with certification wherever the law requires it.
The process
- Eligibility checkA professional reviews your situation and confirms the refund category.
- Amount calculatedThe eligible refund is computed and supporting data is organised.
- Application filedThe refund application is filed with statements and documents.
- Queries answeredDeficiency memos and officer queries are responded to on time.
- Decision trackedThe claim is followed until the refund order is issued.
GST Refund Filing: FAQs
Who can claim a GST refund?
Refunds are commonly claimed by exporters of goods or services, suppliers to SEZ units and developers, businesses with an inverted duty structure and taxpayers with excess balance in their electronic cash ledger. Refunds may also arise from tax paid by mistake under the wrong head, from finalised provisional assessments or from orders passed in appeal.
What is the time limit for filing a GST refund claim?
Most refund applications must be filed within two years from the relevant date, which varies by refund type. For exports of goods, for example, it is linked to the date the goods leave India. Claims filed after the time limit are generally rejected, so it is wise to file refunds regularly rather than letting them pile up.
How long does it take to receive a GST refund?
The law requires refunds to be processed within a set period from a complete application, and many export refunds of IGST are processed automatically through customs data. Other claims involve review by an officer and may take longer if a deficiency memo is issued. Timelines vary by jurisdiction and the quality of documentation.
What is a deficiency memo in a GST refund?
A deficiency memo is issued when the officer finds the refund application incomplete or missing documents. Once it is issued, the original application is treated as not filed and a fresh application must be submitted after fixing the gaps. Careful preparation and a complete set of documents reduce the chance of receiving one.
Can a GST refund be rejected?
Yes. A refund can be rejected fully or partly if eligibility is not established, documents are missing, the claim is filed late or the calculation is incorrect. Before rejecting, the officer must issue a notice and give you a chance to respond. Vibence's partner professionals help draft the reply, but the final decision rests with the department.
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File your GST LUT in Form RFD-11 with Vibence. Export goods or services, or supply to SEZs, without paying IGST upfront for the whole financial year.
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