Keep Your Statutory Registers and Minutes in Order
Statutory registers and minutes maintained for your company, with board and general meeting minutes drafted in line with Secretarial Standards SS-1 and SS-2.
- Fixed, itemised price
- Partner CA / CS / advocate
- Free Ambition Pro for 12 months
Statutory Registers and Minutes Maintenance at a glance
- Professional fee
- Quote on request, confirmed before you pay
- Typical timeline
- Initial set-up or catch-up typically takes one to two weeks depending on the volume of past records; ongoing updates follow each meeting.
- Who handles it
- A qualified professional from the Vibence partner network
- Documents
- Certificate of incorporation, MOA and AOA, Share allotment and transfer records, Details of directors and key managerial personnel and more
- Included free
- Free Ambition Pro for 12 months and domains at cost
Last reviewed October 2026
The Companies Act, 2013 requires every company to keep certain statutory registers and to record minutes of its board and general meetings. These records show who owns the company, who runs it and what decisions were taken. They are often requested during due diligence, audits, funding rounds and inspections. Gaps or poorly written minutes can slow a transaction or raise questions about whether a decision was validly made.
Vibence helps you keep these records accurate and current. Qualified company secretaries from the Vibence partner network set up and update your statutory registers and draft minutes of board and general meetings in line with Secretarial Standards SS-1 and SS-2 issued by the ICSI. They also prepare notices and agendas so your meetings follow the right procedure from the start.
Who this is for
- Private limited and one person companies
- Startups preparing for investment or due diligence
- Companies whose registers have fallen behind
- Companies wanting regular company secretarial support
Due diligence ready
Complete records make investor and lender reviews smoother.
Valid decisions
Properly recorded minutes support the decisions your board makes.
Standards followed
Minutes and notices follow SS-1 and SS-2 requirements.
Less scrambling
Records are updated as events happen, not rebuilt in a hurry.
What's included
- Setting up and updating the register of members
- Register of directors and key managerial personnel and their shareholding
- Register of charges and other registers that apply to your company
- Drafting of notices and agendas for board and general meetings
- Drafting of board meeting minutes in line with SS-1
- Drafting of general meeting minutes in line with SS-2
- Review of past records and a list of gaps to fix
We confirm an itemised fixed price for your exact case before any payment.
Get my quote- Free Ambition Pro for 12 months
- Domains at cost
This service generally involves no government fees unless a related ROC filing is needed; GST applies to professional fees.
Documents you'll need
- Certificate of incorporation, MOA and AOA
- Share allotment and transfer records
- Details of directors and key managerial personnel
- Existing registers and minute books, if any
- Details of loans, charges and investments
- Dates and decisions of recent meetings
Initial set-up or catch-up typically takes one to two weeks depending on the volume of past records; ongoing updates follow each meeting.
This service generally involves no government fees unless a related ROC filing is needed; GST applies to professional fees.
Qualified professionals from the Vibence partner network, with certification wherever the law requires it.
The process
- Records reviewWe review your existing registers, minute books and filings.
- Gap listYou receive a list of missing or outdated records.
- Update registersThe statutory registers are set up or brought up to date.
- Draft minutesMinutes of recent meetings are drafted for signature.
- Ongoing upkeepRecords are updated as new meetings and events occur.
Statutory Registers and Minutes Maintenance: FAQs
Which statutory registers must a company maintain?
Common registers include the register of members, the register of directors and key managerial personnel and their shareholding, the register of charges, and registers of contracts in which directors are interested, loans and investments, and share transfers where relevant. The exact list depends on the company's activities. We confirm which registers apply to you.
What are Secretarial Standards SS-1 and SS-2?
SS-1 and SS-2 are standards issued by the Institute of Company Secretaries of India and approved by the Central Government. SS-1 covers meetings of the board of directors and SS-2 covers general meetings. They set out rules on notices, quorum, conduct of meetings and how minutes are recorded and signed. Most companies must comply with them.
How soon must minutes be prepared after a meeting?
Under the Companies Act, 2013, minutes of every board and general meeting must be prepared and signed within 30 days of the meeting. The Secretarial Standards add detail on circulating draft minutes to directors for comments before they are finalised. Keeping to these timelines makes your records more reliable.
What happens if registers or minutes are not maintained?
Failure to maintain statutory registers or minutes can attract penalties on the company and its officers in default. Beyond penalties, missing records can delay funding, bank loans and share transfers, and may weaken the company's position if a decision is challenged. Regular upkeep is much easier than rebuilding records later.
Where must statutory registers be kept?
Statutory registers are generally kept at the registered office of the company, although the Act allows some registers to be kept elsewhere with shareholder approval and notice to the ROC. They can be maintained in physical or electronic form, subject to the rules. Members and certain others have a right to inspect some registers.
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